Terms of Service

These are the terms on which Iris Cocreative provides Collab OS. They are short because the relationship is simple: Iris makes a workspace, invites the people it works with into it, and everyone treats each other’s work with care. If you use Collab OS, you agree to them.

1. Who is agreeing to what

“Iris”, “we” and “us” mean Iris Cocreative, LLC, a Delaware limited liability company, United States. “Collab OS” or the “Service” means the application at collab-os.com and everything it does. “You” means the person using it — and, if you are using it on behalf of an organization, that organization too; you confirm you are allowed to bind it.

If your organization has a separate agreement with Iris — a proposal, a statement of work, a services or consulting agreement — that agreement governs the engagement, and where it and these terms differ, it wins. These terms cover the use of the Service itself.

2. Access and accounts

Collab OS is invite-only. Iris creates or approves each account and gives it a role that decides what it can see and do. There is no self-serve signup and, today, no fee for using the Service; it is part of how Iris works with its clients and collaborators.

Your account is yours. Keep your sign-in credentials to yourself, use a password you don’t use elsewhere, and tell us straight away at hello@iriscocreative.com if you think someone else has been in it. You are responsible for what is done from your account until you do. You must be at least 16 to use the Service.

3. Your content

What you put into Collab OS — documents, comments, files, plans, actions, and the rest — stays yours, or your organization’s, according to whatever arrangement you have between you. Iris does not claim ownership of it.

To run the Service we need permission to do the ordinary things a workspace does with your content: store it, back it up, display it to the people in your collaboration according to their roles, index it so it can be searched, and process it through the automated steps described in the Privacy Policy. You give Iris that permission for as long as the content is in the Service, and for a reasonable period afterwards to complete deletion and honor backups.

You are responsible for having the right to put your content here. Don’t upload anything you don’t have permission to share with the people who will see it.

4. Meeting recordings and transcripts

Some collaborations record meetings and turn the transcript into notes, decisions and actions. Where a meeting is recorded, the people in it will be told. If you organize a recorded meeting, it is your responsibility to make sure everyone in it has agreed to be recorded to the extent the law where they are requires; some places require every participant’s consent. Anyone can ask for a meeting not to be recorded, or for a recording to be removed, and we will honor it.

5. Things drafted by software

Collab OS uses AI models to draft summaries, key quotes, decisions and follow-up actions from meeting transcripts, and may add similar drafting elsewhere. These are drafts. They can be wrong, miss the point, or attribute something to the wrong person. A person reviews them before they become part of a collaboration, and you should treat them as a starting point, not as a record. Iris is not responsible for decisions taken on the strength of an unreviewed draft.

6. What we ask of you

Use the Service for the work it was opened to you for. Please don’t:

• try to reach content or accounts that aren’t yours, or probe the Service for weaknesses;
• share what you see in a client’s collaboration outside it, unless they have said you may;
• upload anything unlawful, infringing, or harmful to the people who will see it;
• put in software or automated traffic that interferes with the Service or with others’ use of it;
• use the Service to build a competing product, or copy its design or code.

7. Confidentiality

Much of what is in Collab OS is confidential to someone: a client’s plans, a collaborator’s rate, a decision not yet announced. Treat what you see in a collaboration as confidential to the people in it, and Iris will do the same with yours. Any confidentiality terms in your engagement agreement apply on top of this.

8. Iris’s rights

The Service itself — its code, design, name, marks and the way it works — belongs to Iris and its licensors. These terms give you the right to use it, not any other right in it. If you send us feedback or ideas about the Service, we may use them without owing you anything, though we will happily say thank you.

The Commons (collab-os.com/commons) is a public shelf of things Iris makes and shares. Each piece there says how it may be used; if one doesn’t, ask.

9. Other people’s services

Collab OS runs on services provided by others — hosting, database, meeting recording, AI models, video playback, analytics — listed in the Privacy Policy. Some content in the Service links out to other sites. We choose these providers with care but do not control them, and their terms apply to your use of them where they say so.

10. Availability and changes

Collab OS is a living product built by a small studio. It will change — things will be added, moved, renamed and occasionally removed — and it will sometimes be unavailable for maintenance or for reasons outside our control. We aim to keep it up, to tell you about changes that affect how you work, and to give reasonable notice before removing something you rely on. We do not promise any particular uptime.

11. Ending access

You can stop using the Service at any time, and can ask us to close your account by writing to hello@iriscocreative.com. Iris can suspend or close an account that breaks these terms, or when the engagement it was opened for ends. When access ends, what happens to your content follows the Privacy Policy and your engagement agreement: in short, it is retained for the life of the collaboration and then deleted or returned. Sections 3 (the permission needed to complete deletion), 7, 8, 12, 13 and 14 continue to apply after access ends.

12. No warranties

The Service is provided “as is” and “as available”. To the fullest extent the law allows, Iris disclaims all warranties, express or implied, including merchantability, fitness for a particular purpose and non-infringement. We do not warrant that the Service will be uninterrupted, error-free or secure, or that the drafts it produces will be accurate. Some jurisdictions do not allow these exclusions, in which case they apply to the extent permitted.

13. Limits on liability

To the fullest extent the law allows, Iris will not be liable for any indirect, incidental, special, consequential or punitive damages, or for lost profits, revenue, data or goodwill, arising from or connected to the Service, however caused and under any theory of liability. Iris’s total liability for all claims relating to the Service will not exceed one hundred US dollars (US$100) or, if greater, the amount you paid Iris for the Service in the twelve months before the claim. Nothing in these terms limits liability that cannot be limited by law, and nothing here limits either party’s obligations under a separate engagement agreement.

14. Your responsibility for your content

If a third party brings a claim against Iris because of content you put into the Service or because you used it in breach of these terms, you agree to cover the reasonable costs and damages that result. We will tell you promptly about any such claim and let you take part in its defense.

15. Governing law and disputes

These terms are governed by the laws of the State of Delaware, United States, without regard to its conflict-of-laws rules. If we have a dispute, we will try to resolve it by talking first. If that fails, the state and federal courts located in Delaware have exclusive jurisdiction, and each of us consents to it. If you use the Service as a consumer somewhere that gives you the protection of your own local law and courts, nothing here takes that away.

16. The rest

• These terms and the Privacy Policy, together with any engagement agreement, are the whole agreement between you and Iris about the Service.
• If any part of these terms cannot be enforced, the rest still applies.
• If we don’t enforce something once, we can still enforce it later.
• You may not transfer your rights under these terms to anyone else; Iris may transfer its rights to a successor of the Service.
• We may change these terms. When we do, we update the date at the top; for changes that matter we will also tell signed-in users inside the Service or by email before they take effect. Continuing to use the Service after that means you accept them.

17. Contact

Iris Cocreative, LLC · hello@iriscocreative.com